THE HICKOX MEMORIAL FUND GRANTS 

Grant Policy: Rev. November 2023, updated November 2023, SCSF Board Approval, 11-05-2023

Purpose: The purpose of this policy is to provide supplemental financial support to The Skating Club of San Francisco (SCSF) Home Club applicants in addition to the basic support provided in order to help competitive skaters with their related expenses and provide guidance in financial support decisions.

Eligibility Requirements: 

• • Level: Individual Standard Track skaters must have passed their Juvenile Moves in the Field (MIF) and Juvenile Free Skating (FS) tests or higher. Standard track pair and dance teams must be competing at the Novice level or higher. 
  • SCSF Membership Tenure: Individual applicants must be SCSF Home Club members for at least three (3) years from the date of the grant application.
  • [Alternative Requirement] Club Contributions: This is an alternative requirement for skaters who are first time (new) SCSF home members and have less than 3 years of consecutive membership with SCSF. 
    • Skaters must be a SCSF home club member in good standing prior to the end of the competitive season in which the grant is applied for.
    • Skaters must have completed at least 10 Club volunteer hours in the year prior to the year in which the grant is applied for (or in the current year if it is the skater’s first year). Volunteer hours include time dedicated to participate in Club events, such as performing in the Annual Gala, and promotion of the club. Volunteer hours will be awarded for these activities as follows:
      • Social media posts that feature and tag SCSF (1 post = 1 hour. Max 2 hrs per month, 4 hrs total)
      • Gala performance, including participation in the VIP Meet and Greet (10 hrs)
      • Volunteering at Club Events (1 hr = 1 hr)
      • Serving on the Junior Council, Board, or other Committee (1 year = 10 hrs)
      • Other forms of Club Support will be accepted at the discretion of the Board.

      The funds available to skaters who apply using the “Club Contribution” Requirement as opposed to the “SCSF Membership Tenure” Requirement will be modified as follows:

      • Skaters are eligible for ⅓ of cap if still in first year of membership
      • Skaters are eligible for ⅔ of cap if in second year of membership
      • Skaters are eligible for full cap if in third year or later

      Grant Caps: An annual Grant cap per applicant will be set by the Board annually based on available funds. In recognition of the substantial cost associated with competing at the sport’s highest level, a higher tier of financial support will be available to skaters who have competed in one or more elite Junior or Senior International (e.g. ISU Challenger Series or other qualifying International Event), ISU Championship, or qualifying US Championship events in the previous or current competitive season. The Elite Support Tier will be capped at 2X the standard tier grant cap. Qualifying competitions include the following:

      • All ISU Competitions
      • US Figure Skating Championships

  Eligible Expenses: Eligible expenses are those defined by the IRS as expenses incurred for: travel; entry fees; coaching; equipment and costumes; and, practice ice not reimbursed by US Figure Skating. Note: Any expenses that would be payable to SCSF such as the Club’s test and competition entry fees, and membership fees, are not eligible for reimbursement.

  Approval Process: All requests for grants must be documented on the SCSF Grant Application, initially reviewed by the Finance Committee, who will then make a recommendation to the SCSF Board.

  Board Member Conflict of Interest Statements: Board members will be required to complete a conflict of interest disclosure form and must abstain from discussion and voting on any application for which the Board member has identified as a conflict.

  Grant Application: